● Magic Receptionist
FAQ

The questions we hear most.

Missing one? Email us at hello@magicreceptionist.com - we update this page with every new question we get.

How does the agent know what to say?

The agent tunes itself to your business from your intake answers. Signup captures your hours, your FAQs, your escalation rules, and the voice persona that fits your front desk — the system applies them automatically during auto-provisioning. The agent only says what your script says.

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Will the caller know they're talking to an AI?

Yes. We disclose up front that they're talking to a virtual assistant. Honest framing converts better than the alternative - and avoids the regulatory mess that comes with hiding it.

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Do you record calls?

Yes - with disclosure to the caller. Recordings + transcripts power the dashboard and your morning review. We retain them for 90 days by default; longer retention is a configurable option.

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Where does call data live?

Voice processing runs on a third-party voice-AI infrastructure provider. Call metadata, transcripts, and lead details live on our platform. We never sell your call data and we don't train models on it.

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What about HIPAA / regulated industries?

We're not HIPAA-certified at launch. Dental + medspa launches will ship with a compliant configuration before we go live in those verticals. Auto body and other non-PHI verticals are clear today.

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What if my caller asks for something the agent doesn't handle?

It transfers to a human you designate. We tell the caller "let me get someone for you" and patch them through to the phone you set. The transcript still lands in your inbox so the next person has context.

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Do you charge per-minute or per-call?

Per-minute, with an included minute pool on every plan. You see the meter in your dashboard. Per-call billing tends to incentivize bad behavior (rushing callers off) - we don't want that.

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How fast can we go live?

Most pilots go live within a business day after kickoff. Multi-location and multi-tenant setups take longer; we walk you through the timeline before you sign.

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Can I see real call examples before signing up?

Yes. We send you sample call recordings + transcripts during the quote process. We don't ship a demo number that's been A/B-pretty-staged - what you hear is real production calls (from consenting customers).

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What happens if you go down?

Calls fall back to your existing line / voicemail automatically (the forwarding you already have). No customer ever hits a dead phone because we're having a bad day.

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Dig deeper
Missed-call cost calculator

Run the math on your own shop.

AI receptionist vs answering service

Same money, different outcome.

Never Miss A Sale playbook

7 plays for month one.